Position Title: Secretary
Organization: Nose Creek Players
Type: Volunteer
Reports To: Board of Directors

Position Summary

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The Secretary plays a vital administrative role in supporting the smooth operation of Nose Creek Players, a not-for-profit community theatre organization. The Secretary is responsible for maintaining accurate records, managing board communications, and ensuring effective documentation of organizational activities.

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Key Responsibilities

Board Support & Governance

• Record and distribute accurate minutes of all board meetings.

• Maintain and update organizational records, bylaws, and policies.

• Prepare agendas and documentation in coordination with the Board of Directors

 

Communication

• Act as the central point of contact for board correspondence.

• Send notices of meetings and maintain a calendar of events and important deadlines.

• Support internal communications between board members, staff, and committees.

Documentation & Records

• Maintain official records and files, including meeting minutes, legal documents, and membership lists.

• Oversee the safe storage of electronic and paper records

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Compliance

• Support compliance with privacy, confidentiality, and archival standards.

• Support the organization in upholding applicable legislation and not-for-profit governance best practices, in alignment with the Board of Governance Director

Qualifications

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Attention to detail and ability to maintain confidentiality.

• Familiarity with not-for-profit governance and operations (preferred but not required).

• Proficiency with common office software (e.g., Google Workspace or Microsoft Office).

• A passion for community arts and theatre.

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Please send your resume and a cover letter outlining why you’d be a great fit for this role to: nosecreekplayers@gmail.com by June 16th at 4:00 p.m.